Office 365 Backup

Office 365 Backup

There is a big misunderstanding about the safety of Microsoft Office 365 data. Microsoft's perceived responsibility and the user's actual responsibility for the protection and long-term retention of their Office 365 data are different.

The backup and recoverability that Microsoft provides and what users think they have are often different. Your company needs to re-assess the level of control you have over your data and how much access you genuinely have to it.

Microsoft Office 365 offers geo-redundancy, which is often mistaken for backup.

Backup is a procedure of copying data to a secure location to create a historic version of your data, so you can quickly recover in the future. Having a backup ensures that if data is lost, accidentally deleted, or maliciously attacked - you can quickly recover.

On the other hand, geo-redundancy protects against site or hardware failure. If there is an infrastructure crash or outage, your users will remain productive and often oblivious to these underlying issues.

Microsoft Does Not Backup You Data

Replication is not a replacement for data backup. Microsoft offers geo-redundancy and replication - they are not the same as backup. When a particular file is deleted or corrupted, this change is replicated across the network, and this file becomes permanently unavailable.

Control of Your Company's Sensitive Data

Arising security threats and compliance requirements dictate the needs for data control and long-term retention of your company's sensitive data.

Companies need to have complete control and access to their data. Office 365 backup service enables your company to have full control over your sensitive data.

Cloud Is Not a Guarantee for Data Safety

Many users think that their data is safe just because it is stored in the cloud; unfortunately, this is not true. Accidental deletion, user errors, external and internal security threats represent a significant risk for your data.

What Are the Biggest Microsoft Office 365 Risks?

We have identified six vulnerabilities in data protection that companies face when using Office 365 tools.

Accidental Deletion

If you delete a user, whether you meant to or not, that deletion is replicated across the network, along with removing their SharePoint site and their OneDrive data.

Retention Policy Gaps

The fast pace of business in the digital age lends itself to continuously evolving policies, including retention policies that are difficult to keep up with, let alone manage.

Internal Security Threats

The idea of a security threat brings to mind hackers and viruses. However, businesses experience threats from the inside, and they are happening more often than you think. Organizations fall victim to threats posed by their very own employees, both intentionally and unintentionally.

External Security Threats

Malware and viruses, like ransomware, have done severe damage to organizations across the globe. Not only is company reputation at risk, but the privacy and security of internal and customer data also.

Legal and Compliance Requirements

Sometimes you need to unexpectedly retrieve emails, files, or other types of data to amid legal action. Sometimes you think that something is not going to happen to you until it does.

Managing Hybrid Email Deployments and Migrations to Office 365

The right Office 365 backup solution should be able to handle hybrid email deployments, and treat all data in the same way, making the source location irrelevant.

Conclusion

The big misconception about the safety of Microsoft Office 365 data represents a considerable risk for companies. Microsoft is not responsible for the protection and the retention of your data. Office 365 data is your data; you own it, and you are responsible for it. Companies face many potential threats, such as accidental deletion, internal and external security threats, and legal and compliance requirements. It is crucial to have a proper backup solution and procedures, to ensure that you don't lose the valuable data for your company.

Sedmi odjel is a Veeam Gold Service Provider, and Silver Reseller specialized for backup and recovery solutions based on Veeam technology.

As a company with a lot of experience in various industries, we understand the risks and threats that companies face handling their sensitive data.

With the help of various Veeam tools, we can prevent data loss and ensure the safety of your companies data.

If you have any questions about our backup and recovery solutions:

• visit our dedicated backup and recovery service page
• give us a call at +385 1 3141 562
• contact our sales department at sales@heptabit.com

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